Data Privacy Statement - Short information for request
If
you submit a registration, we will store your data in our system with
your consent for further contract fulfilment and forward your
information to customers who may be located in a country outside the
European Union for a quotation. We will inform you about offers and
innovations in the future.
It is possible that we will contact you by phone for reasons of support.
Order-related
data is deleted from the system after the legal retention periods have
expired. Your personal customer data will be deleted after the end of
the business relationship. Legal retention periods remain unaffected by
this.
Your Rights
In addition to the right of deletion, you have the following rights vis-à-vis us with regard to personal data relating to you:
- Right to information
- Right to correction
- Right to limitation of processing
- Right of opposition to the processing
- Right to data transferability
- Right of appeal to the responsible supervisory authority
Responsible for Data Management:
tagungshotel.com GmbH
ServiceCenter
Junkersring 5
D-53844 Troisdorf
Phone: +49 (0) 228 / 85 44 75 85
Email: info@meetago.com
Responsible Data Protection Officer:
IT Future Aktiengesellschaft
Bodo Hoffmann
c/o BFD
Frankfurter Straße 151B
D-63303 Dreieich
Phone: +49 (0) 69 / 1 75 36 90 50
Email: datenschutz@tagungshotel.com
Responsible Supervisory Authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit
Nordrhein-Westfalen
Postfach 20 04 44
D-40102 Düsseldorf
Phone: +49 (0) 211 / 38 42 40
Fax: +49 (0) 211 / 3 84 24 10
Email: poststelle@ldi.nrw.de
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Privacy Policy - Detailed
1. An overview of data protection
General
The
following gives a simple overview of what happens to your personal
information when you visit our website. Personal information is any data
with which you could be personally identified. Detailed information on
the subject of data protection can be found in our privacy policy found
below.
Data collection on our website
Who is responsible for the data collection on this website?
The
data collected on this website are processed by the website operator.
The operator's contact details can be found in the website's required
legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other
data are collected automatically by our IT systems when you visit the
website. These data are primarily technical data such as the browser and
operating system you are using or when you accessed the page. These
data are collected automatically as soon as you enter our website.
What do we use your data for?
Part
of the data is collected to ensure the proper functioning of the
website. Other data can be used to analyze how visitors use the site or
are used for order processing. More details please find below.
What rights do you have regarding your data?
You
always have the right to request information about your stored data,
its origin, its recipients, and the purpose of its collection at no
charge. You also have the right to request that it be corrected,
blocked, or deleted. You can contact us at any time using the address
given in the legal notice if you have further questions about the issue
of privacy and data protection. You may also, of course, file a
complaint with the competent regulatory authorities.
Analytics and third-party tools
When
visiting our website, statistical analyses may be made of your surfing
behavior. This happens primarily using cookies and analytics. The
analysis of your surfing behavior is usually anonymous, i.e. we will not
be able to identify you from this data. You can object to this analysis
or prevent it by not using certain tools. Detailed information can be
found in the following privacy policy.
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
2. General information and mandatory information
Data protection
The
operators of this website take the protection of your personal data
very seriously. We treat your personal data as confidential and in
accordance with the statutory data protection regulations and this
privacy policy.
If you use this website, various pieces of
personal data will be collected. Personal information is any data with
which you could be personally identified. This privacy policy explains
what information we collect and what we use it for. It also explains how
and for what purpose this happens.
Please note that data
transmitted via the internet (e.g. via email communication) may be
subject to security breaches. Complete protection of your data from
third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
tagungshotel.com GmbH
ServiceCenter
Junkersring 5
D-53844 Troisdorf
Telephone: +49 (0) 228 / 85 44 75 85
Email: info@tagungshotel.com
The
responsible party is the natural or legal person who alone or jointly
with others decides on the purposes and means of processing personal
data (names, email addresses, etc.).
Revocation of your consent to the processing of your data
Many
data processing operations are only possible with your express consent.
You may revoke your consent at any time with future effect. An informal
email making this request is sufficient. The data processed before we
receive your request may still be legally processed.
Right to data portability
You
have the right to have data which we process based on your consent or
in fulfillment of a contract automatically delivered to yourself or to a
third party in a standard, machine-readable format. If you require the
direct transfer of data to another responsible party, this will only be
done to the extent technically feasible.
SSL or TLS encryption
This
site uses SSL or TLS encryption for security reasons and for the
protection of the transmission of confidential content, such as the
inquiries you send to us as the site operator. You can recognize an
encrypted connection in your browser's address line when it changes from
"http://" to "https://" and the lock icon is displayed in your
browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As
permitted by law, you have the right to be provided at any time with
information free of charge about any of your personal data that is
stored as well as its origin, the recipient and the purpose for which it
has been processed. You also have the right to have this data
corrected, blocked or deleted. You can contact us at any time using the
address given in our legal notice if you have further questions on the
topic of personal data.
Opposition to promotional emails
We
hereby expressly prohibit the use of contact data published in the
context of website legal notice requirements with regard to sending
promotional and informational materials not expressly requested. The
website operator reserves the right to take specific legal action if
unsolicited advertising material, such as email spam, is received.
3. Data protection officer
Statutory data protection officer
We have appointed a data protection officer for our company.
IT Future Aktiengesellschaft
Bodo Hoffmann
c/o BFD
Frankfurter Straße 151B
D-63303 Dreieich
Telephone: +49 (0)69 - 17 53 69050
Email: datenschutz@tagungshotel.com
4. Data collection on our website
Cookies
Some
of our web pages use cookies. Cookies do not harm your computer and do
not contain any viruses. Cookies help make our website more
user-friendly, efficient, and secure. Cookies are small text files that
are stored on your computer and saved by your browser.
Most of
the cookies we use are so-called "session cookies." They are
automatically deleted after your visit. Other cookies remain in your
device's memory until you delete them. These cookies make it possible to
recognize your browser when you next visit the site.
You can
configure your browser to inform you about the use of cookies so that
you can decide on a case-by-case basis whether to accept or reject a
cookie. Alternatively, your browser can be configured to automatically
accept cookies under certain conditions or to always reject them, or to
automatically delete cookies when closing your browser. Disabling
cookies may limit the functionality of this website.
Cookies
which are necessary to allow electronic communications or to provide
certain functions you wish to use (such as the shopping cart) are stored
pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator
has a legitimate interest in the storage of cookies to ensure an
optimized service provided free of technical errors. If other cookies
(such as those used to analyze your surfing behavior) are also stored,
they will be treated separately in this privacy policy.
Server log files
The
website provider automatically collects and stores information that
your browser automatically transmits to us in "server log files". These
are:
Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address
These data will not be combined with data from other sources.
The
basis for data processing is Art. 6 (1) (f) DSGVO, which allows the
processing of data to fulfill a contract or for measures preliminary to a
contract.
Contact form
Should you send us questions via
the contact form, we will collect the data entered on the form,
including the contact details you provide, to answer your question and
any follow-up questions. We do not share this information without your
permission.
We will, therefore, process any data you enter onto
the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may
revoke your consent at any time. An informal email making this request
is sufficient. The data processed before we receive your request may
still be legally processed.
We will retain the data you provide
on the contact form until you request its deletion, revoke your consent
for its storage, or the purpose for its storage no longer pertains (e.g.
after fulfilling your request). Any mandatory statutory provisions,
especially those regarding mandatory data retention periods, remain
unaffected by this provision.
Registration on this website
You
can register on our website in order to access additional functions
offered here. The input data will only be used for the purpose of using
the respective site or service for which you have registered. The
mandatory information requested during registration must be provided in
full. Otherwise, we will reject your registration.
To inform you
about important changes such as those within the scope of our site or
technical changes, we will use the email address specified during
registration.
We will process the data provided during
registration only based on your consent per Art. 6 (1)(a) DSGVO. You may
revoke your consent at any time with future effect. An informal email
making this request is sufficient. The data processed before we receive
your request may still be legally processed.
We will continue to
store the data collected during registration for as long as you remain
registered on our website. Statutory retention periods remain
unaffected.
Processing of data (customer and contract data)
We
collect, process, and use personal data only insofar as it is necessary
to establish, or modify legal relationships with us (master data). This
is done based on Art. 6 (1) (b) DSGVO, which allows the processing of
data to fulfill a contract or for measures preliminary to a contract. We
collect, process and use your personal data when accessing our website
(usage data) only to the extent required to enable you to access our
service or to bill you for the same.
Collected customer data
shall be deleted after completion of the order or termination of the
business relationship. Legal retention periods remain unaffected.
Data transferred when signing up for services and digital content
We
transmit personally identifiable data to third parties only to the
extent required to fulfill the terms of your contract with us, for
example, to banks entrusted to process your payments.
Your data
will not be transmitted for any other purpose unless you have given your
express permission to do so. Your data will not be disclosed to third
parties for advertising purposes without your express consent.
The
basis for data processing is Art. 6 (1) (b) DSGVO, which allows the
processing of data to fulfill a contract or for measures preliminary to a
contract.
For the fulfilment of the order we need the following information:
- Title, first name, surname (personal address in the contract fulfilment)
- Address (offer and billing address)
-
Electronic communication (e-mail, telephone, fax) for contract
fulfilment (including clarification of open questions) and subsequent
marketing campaigns.
5. Analytics and advertising
etracker
Our
website uses the etracker analytics service. The service is provided by
etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg, Germany. This data
can be used to create pseudonymous usage profiles. Cookies may be used
for this purpose. Cookies are small text files stored in your local
browser cache. These cookies enable the recognition of your browser. The
data collected by the etracker technologies are not used to determine
the personal identity of website visitors and are not compiled together
with personal data related to the person referred to by the pseudonym
unless expressly agreed to by the person concerned.
etracker cookies remain on your device until you delete them.
The
storage of etracker cookies is based on Art. 6 (1) (f) DSGVO. The
website operator has a legitimate interest in analyzing user behavior to
optimize both its website and its advertising.
You can object to
the collection and storage of your data at any time with future effect.
To refuse the collection and storage of your visitor data for the
future, you can use the etracker opt-out cookie at the following link.
This means that in the future no visitor information will be collected
and stored by etracker in your browser:
https://www.etracker.de/privacy?et=V23Jbb.
Using this will set an
opt-out-cookie called "cntcookie" from etracker. Please do not delete
this cookie if you wish your refusal to consent to remain valid. For
more information, see the etracker privacy policy:
https://www.etracker.com/de/datenschutz.html.
Completion of an outsourced data processing contract
We
have entered into an agreement with etracker for the outsourcing of our
data processing and fully implement the strict requirements of the
German data protection authorities when using etracker.
Google AdWords and Google Conversion Tracking
This
website uses Google AdWords. AdWords is an online advertising program
from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043,
United States ("Google").
As part of Google AdWords, we use
so-called conversion tracking. When you click on an ad served by Google,
a conversion tracking cookie is set. Cookies are small text files that
your internet browser stores on your computer. These cookies expire
after 30 days and are not used for personal identification of the user.
Should the user visit certain pages of the website and the cookie has
not yet expired, Google and the website can tell that the user clicked
on the ad and proceeded to that page.
Each Google AdWords
advertiser has a different cookie. Thus, cookies cannot be tracked using
the website of an AdWords advertiser. The information obtained using
the conversion cookie is used to create conversion statistics for the
AdWords advertisers who have opted for conversion tracking. Customers
are told the total number of users who clicked on their ad and were
redirected to a conversion tracking tag page. However, advertisers do
not obtain any information that can be used to personally identify
users. If you do not want to participate in tracking, you can opt-out of
this by easily disabling the Google Conversion Tracking cookie by
changing your browser settings. In doing so, you will not be included in
the conversion tracking statistics.
Conversion cookies are
stored based on Art. 6 (1) (f) DSGVO. The website operator has a
legitimate interest in analyzing user behavior to optimize both its
website and its advertising.
For more information about Google
AdWords and Google Conversion Tracking, see the Google Privacy Policy:
https://www.google.de/policies/privacy/.
You can configure your
browser to inform you about the use of cookies so that you can decide on
a case-by-case basis whether to accept or reject a cookie.
Alternatively, your browser can be configured to automatically accept
cookies under certain conditions or to always reject them, or to
automatically delete cookies when closing your browser. Disabling
cookies may limit the functionality of this website.
6. Newsletter
Newsletter data
If
you would like to receive our newsletter, we require a valid email
address as well as information that allows us to verify that you are the
owner of the specified email address and that you agree to receive this
newsletter. No additional data is collected or is only collected on a
voluntary basis. We only use this data to send the requested information
and do not pass it on to third parties.
We will, therefore,
process any data you enter onto the contact form only with your consent
per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your
data and email address as well as their use for sending the newsletter
at any time, e.g. through the "unsubscribe" link in the newsletter. The
data processed before we receive your request may still be legally
processed.
The data provided when registering for the newsletter
will be used to distribute the newsletter until you cancel your
subscription when said data will be deleted. Data we have stored for
other purposes (e.g. email addresses for the members area) remain
unaffected.
7. Plugins and tools
Google Web Fonts
For
uniform representation of fonts, this page uses web fonts provided by
Google. When you open a page, your browser loads the required web fonts
into your browser cache to display texts and fonts correctly.
For
this purpose your browser has to establish a direct connection to
Google servers. Google thus becomes aware that our web page was accessed
via your IP address. The use of Google Web fonts is done in the
interest of a uniform and attractive presentation of our website. This
constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
If your browser does not support web fonts, a standard font is used by your computer.
Further
information about handling user data, can be found at
https://developers.google.com/fonts/faq and in Google's privacy policy
at https://www.google.com/policies/privacy/.
Google Maps
This
site uses the Google Maps map service via an API. It is operated by
Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
To
use Google Maps, it is necessary to save your IP address. This
information is generally transmitted to a Google server in the USA and
stored there. The provider of this site has no influence on this data
transfer.
The use of Google Maps is in the interest of making our
website appealing and to facilitate the location of places specified by
us on the website. This constitutes a justified interest pursuant to
Art. 6 (1) (f) DSGVO.
Further information about handling user
data, can be found in the data protection declaration of Google at
https://www.google.de/intl/de/policies/privacy/.
Version: 2.0
Valid from: 21.05.2018
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